Kaiser Permanente

Executive Assistant & Manager

 

2021 – Present

• Supervise team of 5+ assistants & 1 facilities coordinator with the following but not limited to:
  • Day-to-day functions
  • Ensure adequate coverage is needed for executive leadership
  • Regularly host team meetings and one on one check-ins with team
  • Track progress on team goals & trainings
• Interact with KP staff across organizations as well as external vendors and representatives
• Update dept. organizational charts

• Serve as a facilities back-up Meridian contact
• Research and update and execute dept. documentation
• Creates and present high and executive level presentations to team
• Implements new processes and procedures when needed
• Ensure timely onboarding procedures
• Follows KP policy and procedures and ensures team is aware of any new changes
• Power User for KPs newest HR platform HRconnect
  • Serve as a POC contact for staff within MSSA dept for HRc questions or concerns
• Ability to make quick decisions and lean on team when appropriate
• MSSA Equity Inclusion & Diversity Champion
  • Works with and ties EID practices in my management style, ensuring all voices are heard
• Process & approve payroll timecards for over 100+ employees withing NCA-PDM-AIS dept

 

Kaiser Permanente

Executive Assistant I

 

2017 – 2021

All Items above in addition to

• Provides hi-level executive level support and coordination to the Vice President
  • Calendar Management (multiple)
  • Expense Report Completion
  • Travel
  • Onboarding
  • Position Control
  • Special Events
  • Finance/Budget
  • Leadership meeting’s agenda preparation
  • Leadership meetings facilitator
• Simultaneously provides part time executive support to:
  • Director Mid-Atlantic States Regional Liaison
  • Director, Member Experience 
  • Former Executive Director

• Update dept. organizational charts
• Composes complex and detailed correspondence for senior executive(s) using business case knowledge & language
• Research and update dept. documentation
• Creates high and executive level presentations
• Interacts with many KP employees, leadership, and stakeholders daily
• Implements new processes and procedures when needed
• Ensure timely onboarding procedures
• Follows KP policy and procedures and ensures team is aware of any new changes
• PowerUser for KPs newest HR platform HRconnect
  • Serve as a POC contact for staff within MSSA dept for HRc questions or concerns

 

Kaiser Permanente

Administrative Assistant IV

 

2015 – 2017

•  Administrative Support both Executive Directors of Operations, NCA
• Lead to the Administrative Assistants and Facilities Coordinators within the department
• Generate/update spreadsheets and PowerPoint presentations
• Manages multiple calendars to include arranging more complex special events requiring solid understanding of broad business requirements and coordination of ambiguous dependencies.
• Responsible for Executive Leadership(s) travel, business budget and billing 
• Clerical & Receptionist Duties – wide range & multi-task in high volume environment
• Compose and prepare variety of correspondence
• Enter weekly timesheets into payroll
• Oversee all office supplies for department
• Interacts with many KP employees, leadership, and stakeholders daily
• Partner with Labor Management daily  
• Coordinates several department and office-wide meetings and special events including: Catering, Agenda preparation, Offsite Materials and Room/Space Procurement

 

Wells Fargo  

Senior Banker II

 

2009 – 2015

• Open consumer/business checking/savings accounts
• Loan officer for both consumer & business including but not limited to home equities, personal loan, credit cards, business loans/lines and business credit cards
• Conduct offsite meetings to educate consumers on banking products
• Perform safe deposit box duties
• Office clerical and administrative tasks as needed
• Compose all orders for office supplies and materials
• Conduct morning huddles with bankers in absence of management
• Compose and prepare variety of correspondence
• Positive communication and Professional attitude and appearance
• Providing excellent customer service experience with customers and team members
• Consistently @ 90% or better on Customer Satisfaction scores
• Member of the Wells Fargo SWAT Team (SOCR Preparation Team – Internal Audit)
• Special Projects Leader

 

State of Colorado | Metro State

Administrative Assistant II

 

2008 – 2009

• Administrative Support to the VP of Administration & Finance
• Generate/update spreadsheets – read and interpret documents
• Responsible for supervisor travel and calendar
• Clerical & Receptionist Duties – wide range & multi-task in high volume environment
• Strong Interpersonal skills – self-directed and self-motivated
• Compose and prepare variety of correspondence
• Positive Communication and Professional attitude and appearance
• Entered weekly timesheets to payroll for 300+ employees
• Responsible for all office supplies for dept.
• Assist Facilities/Construction Director with office moves

 

State of Colorado | Secretary of State  

Administrative Assistant II

 

2008 – 2008

• Administrative Support to the Legal Specialist and Voting Systems Manager
• Assure accuracy of all Security Plans & Audits from ALL Colorado Counties – approve or deny
• Responsible for ALL travel arrangements for all technicians
• Liaison between Voting Systems and Legal Depts.
• Management Support – screen requests
• High Confidentiality in information

 

Shane Co. | Corporate Office

Executive Assistant

 

2005 – 2007

• Executive Administrative Support to the Executive Director of Facilities
• National Facilities Coordinator
• Responsible for all security (new & old systems) for home office and stores nationwide (25+ stores)
• Responsible for director travel and daily calendar
• Meeting notes and meeting place preparation (large & small groups)
• Responsible for office move in Nov 2007’
• Customer service and clerical duties